The A-OK Alpaca Blast-Off Show & Rose Rock Alpaca Show is excited to offer the opportunity for vendors to display here at our Alpaca Shows. Our Event not only draws regionally from the Oklahoma City metro area, but also nationally as we have breeders that travel from all over the US—over 50 this past year!
- Each Vendor space is $150.00
- This is a 10 x 10 space with a table and two chairs.
- You will be on hard concrete floor.
- Vendors cannot compete with or sell any food or drink items prepared at the venue (i.e., burgers, hotdogs, and cola drinks, etc.)
- Prepackaged items (like Jerky, etc.) are okay.
- To apply as a vendor, please submit the online application below. [Thanks for NOT registering via the Show’s online registration where the halter show, fleece show, etc. is. ]
- Vendor Registration Deadline is October 27, 2025!
VENDOR SPONSOR – $500
- 1 Free Vendor Booth
- Preferred Booth location
- Vendor advertisement flyer/promo in show bag (Sponsor provides)
- Special recognition/announcements throughout the show
- Listing as a VENDOR SPONSOR on the A-OK Website with a link to your website
- Your Company logo on the sidebar of the A-OK Registration Website (Sponsor provides logo)
- 2 dinner tickets – ALERT-PLEASE ORDER YOUR COMPLIMENTARY MEAL TICKETS DURING REGISTRATION—YOU WILL NOT BE CHARGED.
Please contact the Vendor Coordinator for details.
2025 A-OK Shows
Vendor Application & Agreement
To: Alpacas of Oklahoma
(A-OK) Show Committee:
I hereby apply as a vendor for the A-OK Alpaca Blast-Off Show & the Rose Rock Alpaca Show Event (A-OK Shows)
Event Date:
Friday-Sunday,
November 7-9, 2025
Rules of the Event
Whereas Alpacas of Oklahoma’s Show Committee is the Organizer of the A-OK Alpaca Shows event held at the Grady County Fairgrounds & Event Center,
500 E Choctaw Ave, Chickasha OK 73018, these are the Rules of the Event:
1. The A-OK Alpaca Blast-Off Show / Rose Rock Alpaca Show is a livestock show; therefore, sustainable, Made-In-Oklahoma (MIO), farm products and/or handmade crafts and goods are our preferred vendors, but other vendors and products will be considered. Since those items are typically exclusive to your own farm or personal production, exclusivity will not be granted. Direct marketing vendors will not be considered. Booths are $150.00 each. Number of spaces is limited.
2. All vendors are responsible for liability insurance and compliance with any and all requirements of the venue and of State of Oklahoma, including but not limited to health department requirements for food vendors; appropriate licenses/permits must be displayed or readily available, if applicable.
3. A special event permit from the Oklahoma Tax Commission is required ofA-OK Alpaca Blast-Off Show / Rose Rock Alpaca Show by the State of Oklahoma for the purpose of ensuring that applicable local and state sales taxes are collected and remitted to the state. This event license is paid for by A-OK. All special event vendors must collect sales tax from purchasers of tangible personal property and services that are taxable and shall remit the tax along with a sales tax report to the A-OK Alpaca Blast-Off Show/Rose Rock Alpaca Show.
4. All products will be displayed in a clean and safe manner. Please, NO dangerous or toxic items. Decisions by the Event Coordinator or Vendor Coordinator are final.
5. All vendors shall exhibit professional manners, always showing respect for the event hosts, other vendors, customers and Property occupants and neighbors.
6. One table and 2 chairs will be provided per booth. Canopies will not be provided, but vendors may use their own within their set area if they are essential to your display. Please respect space boundaries and line of sight concerns for your neighboring vendors.
7. Spaces and booth location shall be assigned by AOK. Special requests will be considered but decisions by the Event Coordinator or Vendor Coordinator are final.
8. Do not unlock / open any stall gates / doors or enter any blocked areas without permission from Event Coordinator or venue supervisors.
9. Applicable fees shall be paid no later than October 27, 2025. Additional fees may apply for special needs during event, i.e., electricity, shared space. Booth space can only be shared if approved in advance by Event Coordinator; additional fees will be negotiated.
10. Any Vendor who does not comply with the terms of the Vendor Agreement and/or Rules, shows gross negligence, or whose conduct is deemed disorderly shall be asked to vacate the Property without a refund of the rental fee paid.
11. All Vendors must remain set up and stay until 12:00 pm Sunday, November 14th or until show judging has ended, whichever comes first, to assure an orderly exit from the property. Any vendor who does not adhere to this rule may not be invited back to future events.
12. Vendors are responsible for leaving a clean area at closing. Trash receptacles will be available.
13. This vendor agreement is made by and between Alpacas of Oklahoma’s A-OK Blast-Off Show Committee (authorized persons are the Event Coordinator or Vendor Coordinator) and the registered vendor.
14. Accepted payment methods for rent are check made out to “Alpacas of Oklahoma” and mailed to the Vendor Coordinator: Debbie Ashley, A-OK Treasurer, 425 Woodbine Estates Rd., Gainesville TX 76240. If necessary, cash or a major credit card or debit card payment may be arranged by contacting Debbie Ashley, Vendor Coordinator. There will be a returned check fee of $30 incurred and payable in cash or major credit card.
Vendor Agreement
Whereas Alpacas of Oklahoma’s A-OK Blastoff Committee is the Organizer of the A-OK Alpaca Blast-Off Show/Rose Rock Alpaca Show held at the Grady County Fairgrounds & Event Center,
500 E Choctaw Ave, Chickasha OK 73018, and Whereas registered Vendor is engaged in the business of the stated business.
NOW, THEREFORE, it is agreed that:
PURPOSE. A-OK agrees to provide Vendor space to conduct business at theA-OK Alpaca Blast-Off Show / Rose Rock Alpaca Show . Vendor is limited to the space agreed upon prior to the event. This agreement will begin on the date of this contract and will remain in effect until the time the event ends on the final date of the event. Vendor agrees to participate according to the reservation guidelines and abide by the Vendor rules set forth in this application and agreement.
DATE AND HOURS OF OPERATION. The A-OK Alpaca Blast-Off Show / Rose Rock Alpaca Show is scheduled to be open on Friday, November 7, 2025 from 8:00 am until 5:00 pm, on Saturday, November 8, 2025 from 8:00 am until 5:00 pm, and on Sunday, November 9th from 8:00 am until showring judging ends (estimated noon to 2:00 pm). Vendor will be allowed to set up at the event on Thursday, November 6, 2021, any time after 10:00am and be completed by 6:30pm. Vendor shall remove all belongings, including but not limited to, canopies/tents, tables, products, etc., no earlier than 12:00 pm on Sunday, November 9, 2025 and shall vacate the property no later than 5:00 pm that day. Exceptions may be considered, if necessary, to accommodate special set-up and/or take-down needs if arrangements are made in advance wit the Vendor Coordinator.
PAYMENT. Vendor is provided with space on the Property in exchange for a rental fee of $150 per booth to be paid upon the submission of this Agreement and BEFORE setting up at the event. Space locations will be first come-first served and will be negotiated by A-OK and the Vendor. The rental price is subject to change with 30 days’ notice from A-OK. Accepted payment methods for rent are check made out to “Alpacas of Oklahoma” and mailed to the Vendor Coordinator: Debbie Ashley, A-OK Treasurer, 425 Woodbine Estates Rd., Gainesville TX 76240. If necessary, cash or a major credit card or debit card payment may be arranged by contacting Debbie Ashley, Vendor Coordinator. There will be a returned check fee of $30 incurred and payable in cash or major credit card.
SALES TAX. Vendor also agrees to collect and pay the appropriate sales tax (Chickasha, OK 9.500% as of 7/7/2025 — check for updates at https://taxproject.csa.ou.edu/Rate_Locator), if any, as required by law and agrees that A-OK has informed the Vendor of their responsibility to do so. All special event vendors must collect Oklahoma Tax Commission sales tax from purchasers of tangible personal property and services that are taxable and shall remit the tax along with a sales tax report to the A-OK Alpaca Blast-Off Show/Rose Rock Alpaca Show.
REFUNDS. If Vendor reserves space under this agreement and fails to show up, the rental fee is non-refundable, no exceptions.
APPEARANCE. Vendor is responsible for cleaning and maintaining the space provided in an organized and neat manner, removing all trash around your space during the event. Failure to do so will result in a $20.00 clean-up charge for Vendors who do not comply.
PARKING/FACILITIES. Adequate parking at no charge is provided at the venue. There are restrooms and a food vendor located inside the venue.
ADVERTISING. A-OK Alpaca Blast-Off Show & the Rose Rock Alpaca Show agrees to provide advertising regarding information about the event which may include newspaper ads, flyers, social media, mailings, etc. Vendor agrees that A-OK has the right to determine the amount of advertising and to end it at their discretion. Also, by submitting this Agreement, Vendor is giving permission to allow photos of their space and/or products to be used for advertising purposes.
VENDOR SPONSORSHIP — Available for $500. Includes:
• 1 Free Vendor Booth
• Preferred Booth location
• Vendor advertisement flyer/promo in show bag (Sponsor provides)
• Special recognition/announcements throughout the show
• Listing as a VENDOR SPONSOR on the Blast-Off Website with a link to your website
• Your Company logo on the sidebar of the Blast-Off Registration Website (Sponsor provides logo)
• Your Ranch Logo on the Blast-Off Show Book’s Sponsorship Page
• 2 dinner tickets – ALERT-PLEASE ORDER YOUR COMPLIMENTARY MEAL TICKETS DURING REGISTRATION—YOU WILL NOT BE CHARGED.
Please submit your completed application electronically.
Your submission becomes the legal agreement with A-OK.
Questions may be directed to:
Debbie Ashley, Vendor Coordinator, A-OK
Electronic Vendor Application and Agreement
NOTE: Your Application is not complete until your Payment is received!
Accepted payment methods for rent are check made out to “Alpacas of Oklahoma” and mailed to the Vendor Coordinator: Debbie Ashley, A-OK Treasurer, 425 Woodbine Estates Rd., Gainesville TX 76240. If necessary, cash or a major credit card or debit card payment may be arranged by contacting Debbie Ashley, Vendor Coordinator. There will be a returned check fee of $30 incurred and payable in cash or major credit card.