Alpacas of Oklahoma
February 10, 2019
Board Members Present:
Debbie Ashley – President
Greg Summers – Vice President
John Robinson 2 – Treasurer
Karla Moore – Secretary
Al Boyce – Member at Large
Chris Collins – Member at Large
Kerry Bates – Member at Large
John Robinson 1 – Ad Hoc Advisor
Board Members Absent: 0
Guests: Janice Robinson – Show Superintendent
Gail Stymerski – OYE Contact
Approval of Minutes:
Motion to approve minutes from the Membership Meeting from 1/26/19 was made by Al Boyce.
Motion was seconded by Chris Collins.
Motion was approved by unanimous vote
- Board Resolutions regarding bank accounts and Pay Pal
Motion by John Robinson 2 to accept the attached Board Resolutions regarding access to the credit card, bank account and Pay Pal account
Discussion: It was recommended that the President (Debbie Ashley), the
Vice President (Greg Summers), and the Treasurer (John Robinson 2)
have access to the accounts until their term expires or at such time as are removed from the Board. John Robinson 2 agreed assure that the
change is made within the next 30 days.
Motion by Al Boyce that the resolutions be accepted as written. The motion was
seconded by Chris Collins
The motion was carried by unanimous vote.
- OYE (Oklahoma Youth Expo) – Gail Stymerski, Board Contact
Discussion: Gail will send a request to the membership regarding
participation in OYE. There will be two levels of participation
Vendors who will pay $100 plus 5% of their profit
Volunteers who are not selling and just there to man the booth
There was discussion about doing away with the 5% that the Vendors paid
Motion by Chris Collins to do away with the 5% and evaluate again next year. The motion was seconded by Karla Moore. The motion was passed by a majority vote.
- AOK Education event May 18, 2019 – Parasite Identification and Treatment
Discussion: Al Boyce has volunteered to coordinate the event and has spoken to Patty Maness. He will also speak to Steve Hull and will
report back to the group at the next meeting.
- Education Calendar 2019
Discussion: It was decided to do a late summer education event on
fiber prep and/or Agritourism. Kerry Bates (Education Coordinator)
will get information and report back to the board.
- Education Fee
Discussion: There was discussion about the fee for educational events.
Kerry Bates (Education Coordinator) recommended that we keep it in within the $25-$35 range. However, it was decided to table the discussion
until the prices of the events can be determined.
- Budget for 2019
a. Alpaca Blastoff
Motion was made by Al Boyce to set the budget for the Alpaca Blastoff
within the $25,000 – $30,000 range. The motion was seconded by Kerry
Bates and approved unanimously.
- Fixed expenses
John Robinson 2 stated that the fixed expenses would be the same as last
they were last year.
- AOK Website
Discussion: Al Boyce will be updating the website and Lynn Summers
will continue doing the banner.
- Additional items from the floor
Discussion: Chris Collins stated that he had set up the Band app for constant contact and suggested that we try it to see how it works.
The meeting was adjourned at 5:15 by Debbie Ashley, President